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The Essential 8 – Part 2 of 3 – Simple Tips for IT Security

Protect your small business's data with these three simple, actionable steps. Learn how to implement regular backups, enable multi-factor authentication, and encrypt sensitive data. Discover the comprehensive protection offered by Simple Shift's Foundation IT product.
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Protecting your business’s data is crucial for maintaining confidentiality and integrity. Following the Essential Eight from, here are three simple steps to enhance your data protection.

1. Regular Backups

Regularly backing up your data ensures you can recover quickly in case of data loss or a cyberattack.

How to Implement Regular Backups:

  • Use automated backup solutions for critical data.
  • Store backups in multiple locations, including off-site or cloud storage using a standard 3-2-1 pattern,
  • Regularly test backups to ensure data can be restored effectively.

2. Implement Multi-Factor Authentication (MFA)

MFA adds an extra layer of security by requiring a second form of verification, such as a code sent to a mobile device.

How to Implement MFA with Office 365:

  • Go to the Microsoft 365 admin centre.
  • Navigate to Users > Active users.
  • Select the user and click Manage multi-factor authentication.
  • Follow the prompts to enable MFA for each account.

3. Encrypt Sensitive Data

Encrypting sensitive data protects it from unauthorized access, ensuring confidentiality even if the data is intercepted.

How to Encrypt Data:

  • Use encryption tools and software for both stored data and data in transit.
  • Apply encryption policies for sensitive information.
  • Regularly review and update encryption methods to ensure they meet current security standards.

Get Started with our Foundation IT package 

Our Foundation IT package is a complete, easy-to-implement solution designed to enhance your businesses device security. It contains:

  • Antivirus Software (BitDefender) for Desktop to protect your computers from malware, ransomware, and other cyber threats.
  • Proactive Hardware and Software Monitoring to detect and resolve issues before they impact operations. This minimises downtime, keeping your business running smoothly.
  • Automated Security and Application Updates to keep your software up-to-date with the latest security patches, mitigating vulnerabilities without manual intervention. Automation also saves you money by keeping all applications and operating systems current and reduces the risk of outdated software being used.
  • Security Event Monitoring which provides real-time monitoring and quick response to security events.
  • Automated Software Deployment to simplify the deployment of new software and ensure efficient and consistent installations, reducing IT staff workload and saving money.
  • IT Asset Management to keep track of all your IT assets efficiently.
  • Service Desk Access to you can log and track support tickets easily.
  • Remote Support. Get expert help where and when you need it without the need for an on-site visit, saving time and money.
  • Two Hours of Support / Per Licensed User / Per Month to ensure you have access to IT support when you need it.
  • Automated Backup for Microsoft Office 365 to protect your valuable business data.
  • Enterprise Grade Email Security – which protects your business email and Office 365 environment from advanced threats.
  • Office 365 Business Basic License to provide essential Office 365 applications for your business.
  • End Point Ransomware Prevention to safeguard your devices from ransomware attacks.

Alignment with Security Frameworks:

Our Foundation IT Package also aligns with leading security frameworks, ensuring you meet industry standards for cybersecurity, including the Essential Eight and the NIST Cybersecurity Frameworks.

For more information you can either reach out or subscribe to the package here.

Take Action Today!

By implementing these three simple steps, you’ll enhance your business’s data protection significantly. Don’t wait until it’s too late – start protecting your business today.

If you need further assistance or tailored security solutions, we’re here to help. Contact us at to schedule a consultation. Let’s make your business safer, together!

by Scott Malpass

Scott is an outgoing entrepreneur with a passion for making a difference. He is the owner and CEO of two companies - Aquafruit Media and Simple Shift digital. He currently consults with The Australian Government in technical/business roles and has been active in the I.T. industry for more than 20 years. His approach to problem-solving is often outside of the box but backed up with sound industry practice and an outstanding work ethic. His motto is simple. "Life is short- make it count."